About AIST


Governance Policies

►AIST Bylaws

Conflict of Interest Statement

Should a Board Member, Committee Chairperson, Committee Member, or Member believe at any time, that they may be unable or appear to be unable to maintain professional objectivity, or to not act in the best interests of AIST on any issue due to personal situation, employment, conflict of interest, membership in another organization, or other  reason, the member should excuse himself / herself from any position, vote or action on that particular matter.
Potential conflicts of interest should be discussed with the Executive Director or President.

Anti-Trust Statement

The Antitrust Law prohibits agreements or understandings between two or more individuals or businesses to regulate prices or quantities of goods and services, to allocate customers or territories, to hinder or limit a competitor or potential competitor’s operations, or otherwise unreasonably to restrain business activity. Discriminatory pricing or servicing is also prohibited. Every individual who participates in AIST meetings and activities should follow these guidelines:

  • DON’T discuss with other members your own or competitors’ prices, pricing procedures, or anything that might affect prices such as costs, discounts, terms of sale, or profit margins, or anticipated wage rates.

  • DON’T stay at a meeting where any such price talk occurs.

  • DON’T make public announcements or statements about your own prices or those of competitors at any AIST function.

  • DON’T talk about what individual companies plan to do in particular geographic or product markets or with particular customers.

  • DON’T disclose to others at meetings or otherwise any competitively sensitive information.

  • DON’T propose or agree to any action intended to disadvantage or injure another company.

  • DO have an AIST staff person present at any meetings you conduct and insist on the agenda being followed and minutes kept.

  • DO confer with legal counsel or AIST staff before bringing up any topic or making any statement with competitive ramifications.

  • DO send copies of all association-related correspondence to the AIST office.

  • DO alert the AIST staff to any inaccuracies in proposed statements to be made by AIST, particularly in statements to government officials.

Anti-Harassment Policy

The Association for Iron and Steel Technology (AIST) is dedicated to providing harassment-free events for everyone, regardless of age, race, religion, disability, gender, gender identity or sexual orientation. We do not tolerate harassment in any form of anyone attending an AIST event.
 
Harassing behaviors include: offensive verbal comments related to age, race, religion, disability, gender, gender identity or sexual orientation; the use or display of sexual images, activities or commentary in public spaces; deliberate intimidation; stalking or following; harassing photography or recording; sustained disruption of events; or inappropriate physical contact.
 
Participants asked to stop any harassing behavior are expected to comply immediately. Participants violating this policy may be sanctioned or expelled from the event or the membership at the discretion of the AIST leadership.

Whistleblower Statement

AIST is committed to lawful and ethical behavior in all of its activities and requires a Board Member, Committee Chairperson, Committee Member, Member or Employee to act in accordance with all applicable laws, regulations and policies, and to observe high standards of business in the conduct of his or her duties and responsibilities.
This Whistleblower Statement is intended to encourage and enable a Board Member, Committee Chairperson, Committee Member, Member or Employee to raise serious concerns within the organization for investigation and appropriate action. With this goal in mind, no Board Member, Committee Chairperson, Committee Member, Member or Employee who in good faith reports a concern shall be threatened, discriminated against or otherwise subject to retaliation. Moreover, a person or persons who retaliates against someone who has reported a concern in good faith is subject to discipline up to and including dismissal from the volunteer position and / termination of membership.
Potential concerns should be discussed with the Executive Director or President.

Document Retention, Storage and Destruction

AIST shall retain records in-house or at an off-site location in accordance with the following guidelines:

General Description

Years Retained

Audit Reports

Permanently

Board of Directors / Board of Trustees Minutes

Permanently

Canceled Checks – taxes, purchase of property, etc.

Permanently

Contracts and Leases – still in effect

Permanently

Correspondence – legal and important matters

Permanently

Deeds, Mortgages, and Bills of Sale

Permanently

Depreciation Schedules

Permanently

Financial Statements and General Ledger – End of Year

Permanently

General Ledger Chart of Accounts

Permanently

Insurance Records, Current Accident Reports, Claims, Policies

Permanently

Property Appraisals by Outside Appraisers

Permanently

Property Records

Permanently

Tax Returns and Worksheets

Permanently

Trade Mark Registrations

Permanently

Accounts Payable

7

Accounts Receivable

7

Canceled Checks – general purchases

7

Contracts and Leases – expired

7

Employee Time Records

7

Expense Analyses and Expense Distribution Schedules

7

Inventories of Products, Materials, and Supplies

7

Invoices to customers

7

Invoices From Vendors

7

Litigation Records

7

Notes Receivable Ledgers and Schedules

7

Payroll Records and Summaries Including Payments to Pensioners

7

Purchase Orders

7

Sales Records

7

Scrap and Salvage Records – inventories, sales etc.

7

Subsidiary Ledgers

7

Correspondence – routine with customers and vendors

3

Employee Personnel Records – after termination

3

Employment Applications

3

Insurance Policies – expired

3

Internal Audit Reports

3

Internal Reports – miscellaneous

3

Petty Cash Vouchers

3

Physical Inventory Tags

3

Bank Reconciliations

3

Deposit Slips

3

Financial Statements and General Ledger – other than end of year

3

Commerce Prohibition Policy for OFAC Sanctioned Countries

The purpose of this policy is to provide guidelines for administering any requested commerce from individuals or groups based in sanctioned countries as designated by the Office of Foreign Assets Control (OFAC), and as further recommended by the Executive Committee in August 2016.

►View Policy